Contractor Management Systems

Contractor Management Workforce

  • Live Dashboard featuring number of persons inside the company premises in Real Time.

  • The system offers a relatively accurate means of managing the capacity of people.

  • One can define the Locations/Areas/Zones in the premises for the count in the Master form.

  • Safety in terms of restricting the entry of certain employees/visitors in certain areas of the premises.

  • Segregation of Total Person inside the company premises into number of employees, Contract Workers and Visitors at any instant.

Key Benefits

Regulatory Compliance & Audit Readiness

  • Ensures adherence to Indian labor laws (Factories Act, Contract Labour Act, ESI, EPF, GST).

  • Maintains statutory documents in a centralized digital repository for easy audits and inspections.

Enhanced Safety & Risk Mitigation

  • Tracks authorized, trained, and certified contractors for on-site operations.

  • Monitors safety inductions and compliance certifications to minimize accident and liability risks.

Streamlined Onboarding & Approval Process

  • Digital KYC process reduces paperwork and administrative workload.

  • Fast-track approval workflows improve contractor mobilization timelines.

Centralized Document Control

  • Centralized storage for contracts, licenses, insurance, certifications, and compliance documents.

  • Automated expiry alerts for timely renewal management.

Real-time Monitoring of Workforce

  • Live dashboards for tracking the number of contractors, working hours, and job-specific tasks.

  • Supports geo-tagging, access control, and shift compliance monitoring.

Cost Control & Transparency

  • Digital work order management and automated billing based on actual man-days or work completion.

  • Prevents overbilling, unauthorized manpower usage, and manual errors.

Improved Security & Access Control

  • Integration with biometric access readers to restrict unauthorized site access.

  • Ensures only approved contractors are allowed on-site.

Standardization Across Multiple Sites

  • Uniform contractor management processes across multiple units or plants.

  • Corporate visibility and centralized reporting across various geographical locations.

Environment-Friendly Operations

  • Reduces paper-based documentation and manual reporting processes.

  • Promotes eco-friendly operations with digitalization.

Audit Trail & Data Analytics

    • Detailed logs for every contractor transaction.

    • Provides reports and analytics for compliance trends, contractor efficiency, and safety KPIs.

Main Features of Contractor Mangement System

Contractor Registration & Digital Onboarding

  • Streamlined registration and digital onboarding process for contractors.

KYC & Document Upload Module (PAN, GST, PF, ESIC, Labour License, etc.)

  • Secure module for contractors to upload KYC and essential compliance documents.

Vendor Master Sync (ERP Integration)

  • Integration with ERP systems for seamless vendor data synchronization.

All statutory forms, e.g.: Form A, B, C, D

  • Simplified process for managing and submitting all statutory compliance forms.

Compliance Document Management with Auto Alerts

  • Centralized document management with automated alerts for compliance deadlines.

Safety Induction Tracking

  • Tracks and monitors safety inductions and certifications for contractors.

Access Control Integration (Biometric, RFID, ANPR)

  • Integration with biometric, RFID, and ANPR systems for secure site access.

Real-time Contractor Workforce Dashboard

  • Provides live tracking of contractor workforce, tasks, and work status.

Work Order Creation & Monitoring

  • Enables the creation and monitoring of work orders linked to contractor tasks.

Automated Time & Attendance Capture

  • Automated capture of contractor time and attendance for accurate record-keeping.

Billing & Invoice Automation Linked to Actual Work

  • Automation of billing and invoicing based on actual work completed.

Multi-Location Support & Corporate Level MIS

  • Supports contractor management across multiple locations with centralized corporate MIS.

Alerts for Document Expiry / Contract Renewal

  • Automated alerts for document expiry and contract renewal reminders.

Role-based Access Control

  • Role-based access control ensuring proper permissions for each user.

Audit Logs & Compliance Reporting

  • Maintains detailed audit logs and compliance reports for full transparency and accountability.

This format organizes the features effectively while maintaining clarity and structure.

Contractor Management System

SMART Contract sets the benchmark in Contractor Management Systems. Our solution assists our customers in mitigating risk and meeting legal requirements.

Features:

    • Single point of access

    • Pre-qualification of contractors

    • Real-time Dashboards

    • Manage all your contractor documentation

    • Payroll and Roster Management

    • Color bands for type of Labours

    • Branded to your organizational requirements

    • User friendly interface

    • Notification emails and alerts

    • Full administrator control